Events/Event Planning

• • 5th grade party planning committee: plans & hosts the 5th grade end of year celebration; which is typically held the last day of school. This committee meets periodically September – May.

• • Bingo planning committee: organizes and hosts 2 family bingo nights during the school year.

• • Family dance planning committee: plans & hosts the annual family dance (usually held in February).

• • Pastries with parents: hosts a 2 hour Saturday morning event for students & their parents to enjoy a treat.

• • Fundraising planning committee: helps plan & execute PTA fundraisers such as Boosterthon. Assist the VP of Fundraising soliciting potential sponsors & donations.

• • STEM Night planning: coordinates with Heritage High School’s Science National Honor Society & Tolbert administration to host an evening filled with STEM activities for families. Event is usually held in January.

• • Spirit night coordinator/co-coordinator: coordinates spirit nights 1 – 2 times a month with local businesses (usually restaurants). Develops flyers to send home with students and follows-up to collect checks post-event. This position can mostly be done via email/phone and on your own time.

• • Day of event volunteer: helps before, during, or after a PTA event with set-up, clean-up, selling concessions, passing out pastries, greeting families, etc.. Time commitment varies from 30 minutes to 2 hours.

Program Assistance

• • After School Program check-in assistance: assists with check-in for students attending after school programs and ensures they find their instructors/rooms. Time commitment is a Wednesday or Thursday from 2:30 – 3:15pm in the gym. A free class for one student is offered to each assistant. Each ASP session runs for 6 – 8 weeks. ASP is offered in fall, winter, and spring. You need only commit for one full session (season) and are welcome to assist with more than one session a school year if desired.

• • Staff appreciation: supports planning and execution of various events such as snacks for staff meetings, breakfast on teacher workdays, crossing guard & bus driver appreciation, teacher appreciation week, etc.

• • Teacher professional development grant program creation/administration: works with other committee members to create an application, scoring rubric, and application & evaluation process for a PTA-funded grant for professional development for staff and teachers. This opportunity has the potential to be done mostly virtually on a committee agreed upon schedule.

• • Reflections chair/co-chair: organizes a school-wide arts competition across 3 – 7 categories based on the theme from National PTA. Identifies judges for each category. Gathers entries, facilitates judging process, and forwards winners to the county level by the deadline established. This program occurs during September/October.

• • Odyssey of the Mind: a fun student centered problem solving competition. Parent coaches are especially needed. Teams meet in-person weekly October – March (additional if team advances to states or worlds). Each team also needs to provide a judge volunteer for the day of regional competition that requires one half day of judge training and commitment for the full day of the tournament.

• • WATCH D.O.G.S.: Dads of Great Students. Run through the school, this program brings father-figures into the school for a day to students & teachers. The PTA will communicate your interest to the program lead.

• • PTA School of Excellence: works with the executive board and Tolbert administration to apply to the National PTA’s School of Excellence program. This includes possible survey and action implementation development.

PTA Administrative Assistance

• • Future executive board member interest: express interest in serving in one of the seven PTA executive board positions in the upcoming year. Positions include: President, Secretary, Treasurer, VP of Membership, VP of Fundraising, VP of After School Programs, VP of Family Events. You must be a PTA member to serve as an officer.

• • Audit committee: reviews the PTA financial transactions and books for the prior fiscal year to verify good financial practices and compliance. This committee meets in early July. You must be a PTA member to serve on this committee.

• • Monthly reconciliation assistance: reviews and compares the PTA bank statements against the recorded financial transactions. This is a monthly commitment (~2 hours) that can be done from home in the first 5 business days of the month.

• • PTA website admin support: helps maintain the tolbertpta.org website. Keeps events and website information current, develops new pages as needed. Can be done from home on your own time.

• • Copy assistance: copies flyers for upcoming events and PTA news at the school for distribution in weekly folders. Reasonably flexible, but would need to be available early in the week sometime between 7:30am – 3:30pm for approximately 1 hour to make copies.

• • Newsletter/communication assistance: assists the PTA Secretary with CANVA page management and general PTA communications needs.

• • Translate newsletter, flyers, & documents from English to Spanish: translates newsletters, flyers, and other PTA communications into Spanish. Can be done from home. Typical turnaround time requested is 2 – 5 days.

• • Translate newsletter, flyers, & documents from English to another language: please let us know if you are able to translate PTA documents from English to a language other than Spanish. Can be done from home. Typical turnaround time requested is 2 – 5 days. The PTA will contact you if that specific language translation is requested.

• • PTA closet assessment/organization help: works with the executive board and committees to determine what materials are still needed, available for use, and propose possible storage and organization solutions.

• • Graphic design for flyers and documents: helps create graphics for use on flyers, webpage, and Facebook.

• • Grant writer: researches and recommends available grants from VA PTA, National PTA, and other organizations as applicable. Complete grant applications on behalf of the PTA.

Other

• • Spirit wear coordinator/assistance: works with vendor to establish an online Tolbert Elementary spirit wear store. Distributes order to students as needed. Store operates 1 – 2 times per school year. This position can mostly be done from home on your own time.

• • House shirt coordinator/assistance: coordinates or helps with the fall house shirt ordering process. Works with school administration to ensure all new students have an order placed for a house shirt. Works with the vendor to place the bulk order and passes out shirts to classrooms for distribution to students. This position can mostly be done from home.

• • Playground refresh committee: Identifies needs and develops a plan (including a financial strategy) to refresh and enhance the current Tolbert Elementary playground. Future years may include developing a fundraising strategy and completing grant applications. Playground refresh is a multi-year project. This committee will determine it’s own meeting schedule and requirements.
  • School representative for LEAF: The Loudoun Education Alliance of Families is an advisory group voice for parents to elevate educational concerns and provide feedback to the board on current or proposed policies or issues facing the School Board. The LEAF representative attends monthly meetings, usually held at the LCPS Administration building, bringing the information back to Tolbert Elementary Families and bringing forward feedback received from families to LEAF. 
  • School delegate for MSAAC: The Minority Student Achievement Advisory Committee is dedicated to partnering with Loudoun County Public Schools, parents, and the community to acknowledge and promote the needs of minority students. MSAAC is also dedicated to building a school system that is culturally and socially competent and positioned to provide fair and equitable learning experiences for all students. The school delegate for MSAAC is a voting member that attends monthly meetings, usually held at the LCPS Administration Building, sharing information with the Tolbert Elementary School community, and advocates for the particular needs of minority students from Tolbert Elementary.
  • PTA/School representative for SEAC: The primary role of the LCPS Special Education Advisory Committee is to advise the School Board on unmet needs of special education students. The PTA representative attends monthly meetings, participates in discussions, and reports back to the school on matters that affect special education. These meetings are usually held at the LCPS Administration building and are often available virtually. SEAC typically provides talking points as an aid after each meeting.

• • I am a small business owner interested in sponsoring the PTA, hosting a spirit night, or providing in-kind items/gift cards: please let us know if you own a small business and are interested in becoming a PTA sponsor (we have various levels of sponsorship available) or would be willing to contribute in-kind donations (product, gift certificates) that could be used as prizes or raffle basket components. The PTA also has opportunities for businesses to contribute to or sponsor portions of events (e.g., teacher appreciation after school snack, concessions at an event, etc).

• • I’m not sure where I’d like to volunteer, but I want to help! You may contact me with specific opportunities as they arise: your time and availability to volunteer may vary or you’re unsure of where you’d like to help. The PTA will email you throughout the year with specific volunteer opportunities where we need help.